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Compliance and eDiscovery

AnnexGroup provides server-side compliance functions for everyday administration: litigation holds, eDiscovery search, journaling and DLP templates. Litigation …

AnnexGroup provides server-side compliance functions for everyday administration: litigation holds, eDiscovery search, journaling and DLP templates.

Litigation hold / legal hold

A litigation hold prevents messages in certain mailboxes from being deleted — regardless of retention policies or manual deletion.

1. Open Administration → Compliance.
2. Switch to the Litigation holds tab.
3. Create a hold with a name, description, start date and optional end date.
4. Add the mailboxes it covers.

While the hold is active, the messages it covers are deleted neither by the retention policy nor through the user interface.

eDiscovery search

The eDiscovery search lets administrators search for messages across domains.

Search criteria:

• Sender (from)
• Recipients (to, cc, bcc)
• Subject
• Full text of the message body
• Time range
• Domain

Results can be exported as JSON.

Journaling

Journaling copies incoming messages into a compliance mailbox automatically.

A journal rule consists of:

• Scope: all (every domain) or domain (one specific domain)
• Target mailbox: the mailbox that copies are written to
• Filter: an optional restriction by sender or recipient

DLP templates

Data Loss Prevention (DLP) inspects outgoing messages for sensitive content.

The default templates recognise:

• PII: IBANs, credit card numbers, SSN-like numbers
• Financial data: account, IBAN and BIC indicators
• Health data: patient and insurance numbers

Actions per template:

• log: write an audit log entry
• quarantine: move the message into incubation
• block: refuse delivery

You can create your own templates with arbitrary regular expressions, through the API or the administration interface.

API endpoints

• GET/POST /api/v1/admin/litigation-holds
• GET/PUT/DELETE /api/v1/admin/litigation-holds/{id}
• POST/DELETE /api/v1/admin/litigation-holds/{id}/mailboxes/{mailbox_id}
• POST /api/v1/admin/ediscovery/search
• POST /api/v1/admin/ediscovery/export
• GET/POST /api/v1/admin/journal-rules
• GET/PUT/DELETE /api/v1/admin/journal-rules/{id}
• GET/POST /api/v1/admin/dlp-templates
• GET/PUT/DELETE /api/v1/admin/dlp-templates/{id}